CONSTITUTION

Federation of Dundee United Supporters' Clubs

1. Name

The name of the organisation will be the Federation of Dundee United Supporters' Clubs hereinafter referred to as the Federation.

2. Objectives

2.1 To encourage and promote an increase in the size of the Dundee United support.

2.2 To encourage, and assist in, the creation and development of new Dundee United supporters clubs.

2.3 To set minimum rules and conditions for branches to qualify for membership of the Federation.

2.4 To provide facilities for advice and guidance to new branches regarding administration and financial matters.

2.5 To provide a forum for the representatives of the various branches to meet and discuss matters of common interest and to formulate recommendations to the board of Dundee United on matters affecting supporters.

2.6 To provide a mechanism for improving communications between Dundee United Football Club and the supporters of the club.

2.7 To provide a means for branches gaining recognition by Dundee United Football Club e.g. regards ticket allocations etc.

3. Organisational Matters

3.1 The Federation will be administered by an Executive Committee of no less than 7 and no more than 9 members consisting of Chairman, Vice Chairman, Secretary, Treasurer and 3, 4 or 5 others.

3.2 In order to qualify as an Executive Committee member of the Federation an individual must be a Committee Member of an affiliated branch.

3.3 For any Executive Committee meeting a quorum will be required of 5 officials one of whom must be the Chairman or Vice Chairman.

4 Annual Election of Officials

4.1. The Executive Committee will be elected annually. The elections will take place at the AGM. Nominations may take place at the meeting

4.2. Elections will be by show of hands with each branch attending the meeting being entitled to 1 vote for each position on the committee.

4.3. Not more than 2 Committee Members may come from the same branch.

5 Convening and running of Annual General Meeting (AGM)

5.1. An Annual General Meeting will be held each year between the end of the previous season and the first Sunday in the following September The following conditions will apply.

5.2 28 days notice in writing must be given to all branches registered with the Federation.

5.3 At least 30% of the branches are required to be present otherwise the AGM cannot proceed

5.4 A maximum of 5 delegates from each branch (inclusive of Executive Committee Members) is entitled to attend

5.5 Postal votes will be allowed for motions and for amendments to the constitution provided they are received by the secretary prior to the meeting. It is the reponsibility of the secretary to ensure that postal voting slips are issued to branch secretaries at least 14 days before the meeting.

5.6 Any motions to be proposed at the AGM must be notified to the secretary at least 21 days before the AGM.

5.7 Any proposed amendments to the constitution must be circulated with the notice calling the meeting.

5.8 The constitution may only be amended at the AGM and must be carried by a majority of two thirds of the branches which have voted including postal votes.

6 Federation Meetings and Voting Rights

6.1. Federation meetings will be held at regular intervals at a frequency and location to be determined by the Executive Committee.

6.2. At all Federation meetings each affiliated branch will be entitled to send 5 delegates inclusive of any official (s) of the Executive Committee from the same branch. When a vote is taken on any subject, each branch will be entitled to 1 vote.

6.3. In the case of the Annual General Meeting ( see 5.1.d. above ) and Petitioned Extraordinary General Meetings (see para 7 below) Postal votes will be allowed provided that they have been received by the secretary prior to the meeting.

6.4. At all meetings , including AGM and EGM's , in the event of a tied vote the Chairman will have the casting vote.

6.5. Minutes will be prepared for all Executive Committee and Federation meetings. A copy of the minutes for all of the aforementioned meetings will be circulated to the Nominated Secretary of each affiliated branch within reasonable timescales.

7 Rules for Convening Extraordinary General Meeting

7.1. An Extraordinary general Meeting may be requisitioned by means of a petition to the Secretary signed by at least 3 branches, giving details of the reason for the meeting.

7.2. The meeting must be convened within 21 days of the receipt of the petition.

7.3. A provision must be made for postal votes for any branches who cannot attend the meeting .

7.4 All branches must be given 14 clear days notice of the meeting.

8 Membership

8.21. In order to be accepted into the Federation a branch must meet the minimum rules and conditions of membership and must be accepted at a full Federation meeting.

8.2 To be accepted as a member each branch must have at least 15 members if based in Dundee and 10 members if outwith Dundee. Branches with less than the minimum number of members specified may be granted non voting associate membership.

8.3. All branches must submit an annual return to the Federation secretary showing the names and addresses of the officials and a statement of the number of members registered at the end of the previous football season.